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Client Examples
The client examples shown below are from actual job descriptions, and were chosen as a guideline to indicate the types of positions for which I am well-qualified.
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Live-Out Property Manager:
Organized, reliable, resourceful, honest, must have estate manager experience, long-term opportunity with a family of 5. Summers are largely spent in the Hamptons Manage multiple properties which include 2 apartments in NYC, a large Hamptons home with a vegetable farm, and the possible purchasing of new properties in NYC and the Hamptons. Oversee construction and renovations, supervise outside vendors, contractors, maintenance of the grounds, pool, farm, cars, obtaining and negotiating proposals and contracts, preventative maintenance and daily operations of the homes, management and recruiting of staff. $75,000 plus benefits.
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Property/Household Manager:
Busy family is looking to hire a year round House Manager for their 8 acre Southampton estate. Candidate must be a highly organized self-starter with exceptional communication and problem solving skills. The candidate must have 5-10 years of experience managing a high-end residence. They must also have extensive attention to detail, knowledge of budgeting, capability with management of vendor relationships, and the ability to implement changes, policies and procedures. This individual must be able to manage a staff.
Salary: $100,000 plus benefits.
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Houseman, Live-In/Out:
Southampton family looking to hire full time/ Year-round Houseman for their Hamptons. Seeking a Houseman who has experience working on large estates with multiple properties to care for. Seeking a nonsmoker, with a clean driving record, who knows The Hamptons area well. This four-acre property has a main house, guest house, and next door rental property, which each day you must ensure is running properly. Must be able to help the head housekeeper and P/T housekeeper with any extra duties; serving skills also required. Must also be able to communicate with the Employer and vendors when needed and manage property efficiently. Knowledge of care for fine furnishings and art collection also required. Knowledge of plumbing and HVAC and heating systems is also necessary so that the candidate can communicate with vendors. Computer-savviness is a plus. Must drive, do shopping for supplies, and do small projects including painting, touch ups, and a little carpentry. Pet care, walking and washing the dog is also part of the job. This job is 5 day per week position, with alternating Saturdays. $80,000 plus amenities.
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Household Manager/Executive Personal Assistment:
High profile family looking for experienced household Mgr. and or Executive Personal Assistant for Mrs. of the house. Must be team player,non smoker,familiar with Hamptons and Palm Beach, be able to travel to South of France and speaking French would be a plus. Job is based in Manhattan but travel in France from June to mid September. Salary $85,000 to $125,000 based on experience.
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Estate Manager/Houseman:
Prominent business individual in Manhattan bi-level, non-primary residence. Must have estate mangement experience with complete knowledge of city. Must have good service skills,people skills,dealing with vendors,restaurant & theatre reservations.Looking for someone locally that can be at property with in an hours notice. Residence just renovated. Knowledge of roof top terraced gardens. Salary: $120,000 & excellent benefits.
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Household Manager:
Responsible for running an East Hampton household
Assumes the leadership role among the existing domestic staff, which includes the Children's Nannys
Helping the Nanny with the children (2 young active boys)
Liaising with and overseeing vendors and contractors
Coordination of landscaping, floral arrangements, and candles inside and outside of home
Running errands for the family
Organizing and cooking for household events, as needed
Managing the household calendar to include scheduled maintenance
Housekeeper duties, which include cooking and cleaning
Maintaining household inventory and does the grocery shopping for the family
Maintaining a proper indoor and outdoor appearance for the home; providing hands-on housekeeping (e.g. laundry and ironing, cleaning the kitchen, bath and living areas; organization of closets and pantries, as needed, as well as care for the furniture)
Driving the family members when needed (including driving children to camp)
This is a year-round position; however, it is heavy duty in the summer which will require the Household Manager to be on-call 7 days a week. The Household Manager will need to prepare the house prior to Memorial Day and close the house around Labor Day. In the Fall, Winter and Spring months, the Household Manager will be required to check on the house and maintain the cleanliness and any maintenance that is required and approved by the Family. Errands will be requested during those off-season months. House Manager will also need to transport clothing/seasonal items to and from New York to East Hampton prior to summer and following the summer. $100,000 to $120,000 with perquisites.
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Live-In Household Manager:
Professional household manager needed for week-end/summer family in Hamptons. Lovely accomidations on premises. Looking for a team player that can handle day to day functions, working with property manager based in other locations. We want some one who has not jumped around to many times and has had good stable positions. There is a lot of entertaining during summer and candidate should know has to has last minute requests. Salary $60,000 or more based on experience, with benefits.
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Executive Assistant:
The Company:
We are an award-winning, bi-coastal agency with a team of highly creative individuals who live and work at the crossroads of fashion, beauty, entertainment, and technology. We forecast trends, identify key moments, and capture the public's interest to bring our clients' ideas to life.
The Position
Executive Assistant to the Founder/CEO - the Executive Assistant position provides exceptional exposure to all aspects of projects, creatively and on all levels. Must be a true right arm and ready for anything, ranging from answering the phone to managing the logistics of major events. This is a small-to-medium-sized office and, reflecting our diverse but complementary slate of projects and initiatives, there is a wide array of roles and responsibilities that evolve on a regular basis. While we are looking for someone with a creative mind, we also want someone who takes direction well, has a proven ability to solve problems and potential problems independently, follows up on tasks without being reminded, and keeps extremely organized. A successful candidate will be able to multi-task with accuracy, help maintain and execute the CEO's full agenda, interact fluently with employees, clientele, and VIPs of all levels, and maintain productivity within a time-sensitive environment. It is extremely important that this person does not let anything fall between the cracks, and we are looking for someone to take initiative and help the business grow. It is also recommended that candidates hold a keen interest in the fashion/lifestyle industry in which the company centrally operates.
Responsibilities:
Scheduling, arranging, and maintaining the individual calendar (via Outlook) for the CEO. Organizing all elements of domestic and international travel, including securing best rates and services. Managing contact database and files. Assisting and supporting CEO on all elements of company projects and initiatives. Field and screen all incoming telephone calls for the CEO. Act as a liaison between president and clientele/all contacts. Arrange car services as needed to and from home, meetings, etc.
Qualifications:
4-year college degree. At least 3-5 years experience required. Superior competency in all areas of administrative duties (writing, phone etiquette, interpersonal, office maintenance, etc.). Superb writing skills. Excellent typing skills (high degree of accuracy and ability to take dictation). High level of proficiency with all MS Office applications (Word, Excel, Access, Outlook, and PowerPoint), Internet search engines, and Blackberry. Excellent interpersonal skills. Excellent verbal communication skills. Ability to work well both as member of a team and independently. Professional, organized, thorough, and detail-oriented. $100,000 - $125,000, beneifits.
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Household Manager:
Exceptional opportunity available for an experienced household manager capable of handling a wide variety of tasks in a formal household. In addition to overseeing, hiring and training household staff (Housekeepers, Chef) according to existing House Manuals, responsibilities will include but not be limited to management of all household operations, coordination of outside vendors, providing fine dining service when entertaining guests, maintaining a social calendar, handling written correspondence, household inventories and wardrobe management. Salary is $100,000 - $115,000 plus an excellent benefit package.
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Lifestyle and Household Manager:
Busy professional is looking for a highly motivated and professional individual to manage a residence in Manhattan and in the Hamptons.
Main focus is on Cook / Driver with the following:
•NYC Residence: (Winter - 5 days per week - usually Tuesday - Saturday)
•Coordinating and managing any repairs to the property (oversee)
•Preparing home for events / parties (hardly ever happens)
•Light household duties (with housekeeper)
•Managing day-to-day household requirements (food shopping, coordinating
•cleaning, dry cleaning, etc)
Must have a clean license and Valid Social Security or Work Visas
Hampton Residence: (4-5 days during the summer)
•Setting up of the house at the beginning of the summer
•Maintenance of outdoor furniture - bringing chair cushions into and out of the house.
•Managing and coordination of property maintenance (grounds, pool, etc)
•Informing maintenance people of issues - overseeing repairs
•Managing day-to-day household requirements (shopping, coordinating cleaning, dry cleaning, etc)
•Chauffeuring to and from events
Looking for an exceptional individual who can perform these duties easily, is service oriented, and can anticipate the needs of the household as they become more familiar and comfortable in the role. The ideal candidate considers himself a project manager with experience as personal assistant or in the hospitality industry. Lots of travel, packing, unpacking. $90,000 - benefits.
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Administrative Assistant:
Education and Experience:
•Junior college or equivalent required and / or appropriate work experience
•Strong computer knowledge and internet research skills
Physical requirements:
•Flexible and long hours sometimes required
•Able to sit and work at a computer keyboard for extended periods of time
•Able to stoop, kneel, bend at the waist and reach on a daily basis
Attributes:
•Must have a keen eye for detail with an ability to be organized and multi-task
•Must be meticulous in execution of daily duties - a concentration on work quality and consistency
•Maintain a warm and friendly demeanor at all times; be attentive, friendly, helpful and courteous
•Practice safe work habits to ensure safety to principles, fellow employees and self
•Maintain confidentiality and respect for boundaries and privacy
•Must be flexible and willing to take initiative
•Must be able to ask questions, take direction, and admit when they don't know something or when a mistake has been made
•Maintain high standards of personal appearance and grooming
•Strong communication skills
•Strong organizational skills
•Will combine a strong sense of initiative with the ability to accomplish goals in a low key and gracious manner.
•Exceptional follow through skills
•Skills in time management, organization and critical thinking
•Competent in establishing priorities, problem solving and managing complex details
•A creative ability to handle more that one task at a time
•Perseverance, patience and personal responsibility
Mental requirements:
•Must be able to convey information and ideas clearly
•Must be able to show initiative in job performance, including anticipating what needs to be done before it becomes a necessity
•Must maintain composure and objectivity under pressure
•Must be effective at listening to, understanding, and clarifying the concerns and issues raised by the principles and co-workers
•Must have the ability to assimilate complex information, data etc.
•Must be able to work with and understand financial information and data, and basic arithmetic function
•Must be able to evaluate and select among alternative courses of action quickly and accurately
•Must be able to work in a fast paced environment and work well in sometimes stressful and or high pressure situations
•Ability to work well with staff, as well as outside vendors/contractors
•Must be highly organized and able to work independently
•An acute sensitivity to "time sensitive" situations
•The intelligence to chase down the facts, rather than rely on perception, opinion or assumption
DUTIES AND FUNCTIONS:
•Meet with the principal daily to coordinate and schedule the daily agenda and to-do list
•Special project coordination - the capability to facilitate implementation of projects: planning must lead to action which must lead to successful implementation
•Screening telephone calls, enquiries and requests, and handling them when appropriate
•Coordinate services, in cooperation with the houseman, with all vendors and contractors (plumber, electrician, etc.) for maintenance and household repairs.
•Coordinate calendars with residence and home office
•Prepares and maintains telephone directory
•Maintain the comprehensive cataloging software in existence for art and furniture
•Coordinate both incoming and outgoing mail, faxes and express packages
•Maintain the household work schedules
•Follow-up on timelines and deliverables
•Maintain office calendar to coordinate work flow
•Maintain and keep records of household petty cash
•Run Errands
•Offer personalized support to the family
•Coordinate with food and beverage delivery services to keep products in the house.
•Ensure that the home maintains an orientation towards the principal's needs and desires and provides individualized support.
•Accept and work within established household routines.
•Work with family office on household budgeting, finances, invoice approval, time card management, payroll etc.
•Monitor, question, and confirm all bills and pass to TAG for payment, avoiding late fees and finance charges. Collect credit card receipts and match to detail statement
•Coordinate with car service to insure all daily needs are meet for the entire family. $110,000 plus, plus.
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Personal Business Manager:
General Overview:
A prominent New York City based family headed by a well-known entrepreneur requires a Personal Business Manager who will oversee all activities of the family and act on all matters related to the principal and his spouse. There are five children in total; three live at home with the husband and wife. There is one dog. This position reports to the Principals directly and will be in charge of personal business management for the Principals. Responsibilities include cost control of monthly expenses and capital expenditures at all locations; maintaining smooth operations at all properties (locations include New York City, Southampton, and Bedford, as well as an apartment for the Principal's daughter in New York City) ; supervision of the family accountant; liaison with outside accountants and investment advisors. An office is provided at the Principal's corporate headquarters in New York City. This position does not usually require weekend hours.
General Requirements
• Strong hands-on accounting ability; roll-up your sleeves; CPA is a plus
• Previous experience in a comparable role
• Impeccable references and clearance via an extensive security review
• Comfortable working with highly confidential information
• Able to be completely discreet and keep all confidential information private
• Familiarity with New York City and the Hamptons a must
• English as a first language
• Computer Literacy, including: the ability to work with Word, Excel, QuickBooks, Email and the Web
• Extensive experience managing projects
• College Education
• Comfortable providing service at the highest level of society
• Travel at times to various homes
Personal Characteristics Required
• Pleasant and professional demeanor
• Flexible personality able to adapt to the rapidly changing elements of the family schedule
• Strong memory and ability to receive and follow through on multiple requests received in verbal and written form
• Self- starter able to identify cost effective solutions to problems
• Comfortable interacting with Principals daily and working independently
• Strong organizational skills
• Strong project management skills
• Professional telephone demeanor
• Soft spoken and adaptable personality $100,000, benefits.
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